Changing Configuration Options


Project Clock may be customized to a certain extent by modifying the many configuration options. The configuration options are changed in the configuration screen. To change Project Clock Web configuration options click the Configuration link at the top of the page. The following screen will appear:

General options

The options are split up into six different sections: General Options, Working Day Options, Report Options, Term Options and Billing Options.

Program Options

IDs in pull-downs

If the IDs in Pull-downs option is checked, all pull-down lists will show the ID field instead of the description.

Allow manual time edits

If the Allow Manual Time Edits option is checked, users may manually enter times in the In and Out fields on the main screen.

Allow date change

If the Allow Date Change option is checked, users will be able to change the date field at the top of the main screen.

Viewable pull-down lists

The Viewable Pull-down List section is used to configure which pull down lists are seen on the main screen. To hide a pull-down list, simply uncheck the box next to the pull-down list's name. Note that these options will only take effect after the software is restarted.

Security Options

The security section allows the setting security options. 

Limit Use to Workgroup

If this box is checked, only those users listed in the Workgroups table are able to use the program. Use the Data Manager to add users to the Workgroups table.

Set Data Read Only

If this option is checked, users will have to login as administrator in order to edit table data.

Working Day Options

Working day options
The Working Day section is for setting up your week start day. The week start is used for reporting and time sheet entry.

Report Options

Reporting options
Below you will find a description of each item in this section.

Round report totals

Use to round time sheet report totals either up or down. If you don't want to do rounding, choose None.

Round Time By

This number indicates how time totals on the time sheet reports should be rounded. For example, a round time of 0.25 rounds all totals to the nearest quarter hour. A round time of 0.001 will not affect the totals at all.

Allow record edits after print

If not checked, users cannot edit records whose time has already been billed.

Archive after invoice

If checked, time records will be automatically moved to the Archive table after the Invoice report is printed.

Default to previous week

If checked the dates on the reporting screen default to the previous week.

Report Interval

The number in this box indicates the length in days that the report interval will be.

Sales tax

The number in this box will show up on the invoice report as the sales tax field.

Term Options

Term options
Project Clock uses the following Project terms: Project, Task and Client. These terms are used throughout the program to breakup individual projects. If you would rather use different terms than these, you can use this section to change the names to anything you desire.

Rank

You can set the rank for each term to change where the corresponding pull-down lists are displayed. To restore the original term defaults just click the Defaults button.

Billing Options

The Billing options section is used to configure options related to time billing.

Billing options

Punch Out on New Project

If this option is checked, the current project will be automatically punched out when another project is selected from the Project pull-down list.

Punch Out on New Task

If this option is checked, the current project will be automatically punched out when another task is selected from the Task pull-down box.

Punch Out on Program Close

If this option is checked, the current project will be automatically punched out when Project Clock is closed down.

Punch In on Start

If this option is checked, the last project used will be automatically punched in when the software is started.

Allow multiple punch ins

If this option is checked, you will be able to punch in to a project several times without having to punch out first.

Simultaneous billing

If this option is checked, you will not have to punch out of a project before starting billing on another project. In other words, you can bill to multiple projects at the same time. If both the Punch Out on New Project and Simultaneous billing options have been unset, after you punch in the project pull-down list on the main screen will be disabled. In this scenario you cannot change the project after you have punched in.

Force Project

If this option is checked, you must enter a Project before you can punch in.

Force Task

If this option is checked, you must enter a Task before you can punch in.

Force Client

If this option is checked, you must enter a client name before you can punch in.

Clear fields on new Project

If this option is checked, all pull-down fields on the main screen will be cleared when a new project is chosen.

Clear fields on punch out

If this option is checked, all pull-down fields on the main screen will be cleared when you punch out.

Minimum Billing Increment

The value in this box indicates the minimum amount of time in hours that should be charged. For example, a minimum billing increment of 0.50 would mean you could not bill less than half an hour to a project. If the minimum billing increment is 0 or less, minimum billing will be disabled.

Project total update interval

The value in this box indicates how long in seconds the Time Spent and Day Total fields at the bottom of the main form will be refreshed.

Punch out after X hours

The value in this box indicates how long Project Clock will wait until it automatically punches out. Leave this value at 0 to never punch out automatically.

When you have finished changing the options to suit your needs press the OK button at the bottom of the page to save your changes.