Project Clock App

Purchasing and Installing Project Clock App

Project Clock App for an iOS device (iPhone, iPad, iPod) can be purchased on iTunes. Project Clock App can be purchased for an Android device can be purchased on Google Play.




Using Project Clock App

Before entering time with Project Clock App you should enter any projects, tasks and clients you wish to charge time to. See the section Adding and Editing Project Clock App data on how do do this.

On launching Project Clock App the following screen should appear:

Project Clock App main screen

This screen consists of a menu with five sections:


Recording Time

To start charging time for a project select the Project Timer item on the main menu. The following screen will appear:

Project timer

To start charging time for a project select the Project as well as the Task by using the pull-down lists. Press the In button to start timing. Enter any comments about the current time charge record at any time before pressing the Out button. Pressing the Out button will stop charging time to the selected project. You may also manually enter a start time and then punch out by pressing the Out button.



Time Entry

You can add hours quickly by using the Time Entry screen. To access this screen simply press the Time Entry option on the main menu. The following screen should appear:

Timesheet screen

This screen is a timesheet for the selected day. To change to another day click the Date field to bring up a date selector. the timesheet grid will update to show the time entered on this new day.

To edit an existing hour entry simply click that entry in the timesheet. To add a new hour entry click the blue timesheet header. The following screen will appear:

Hour entry screen

Adding Hours

To add hours for a project select the Project as well as the Task by using the pull-down lists. The Hours field is for entering the number of hours spent on a particular account on the shown day. Enter the hours in decimal format. For example, if you want to add 1 hour and 30 minutes enter 1.5 hours. If you would like to add a comment as well, type the comment in the Comments field. Press the Save button to save the hours and any comment to the database. Press the OK button to return to the Time Entry screen.


Adding and Editing Project Clock App Data

To add or edit Project Clock App data choose the Data Manager option from the main menu and then select the table that you would like to edit. For example, to edit the Project database choose Projects from the menu. The following screen should appear:

Data Manager project view

Database Navigation

Notice there are several database navigation button at the top of the Data Manager screen. Here is a description of all of them:


Editing an Existing Record

To edit an existing record, move to the record you wish to edit, make the changes and then press the ~ button to save the changed record.

Adding Records

To add a new record press the + button. This will bring up an empty record. Enter values into the fields and press the ~ button to save the changes. Note that if there are no records in a database you will see a blank record. In this case you can't just enter information in the fields and then save the record. You still must press the + button to add a record and them the ~ button to save it.



Running Reports

To run reports choose Reports from the main screen menu. The following screen should appear:

Report screen

The Report Selector

The report selector allows you to select a report to view. It consists of a list of all the available reports.

Filters

The report filters allow you to limit the amount of data seen on the reports. See below for a description of the different filters.

Date Filter

Used to limit reports to a user-defined time period. The time period defaults to the current week but can be changed to any time period.

Client Filter

Select a client to show only time charged to that client.

Project Filter

Select a project to show only time charged to that project.

Task Filter

Select a task to show only time charged to that task.



Synchronizing Data Between Windows and Project Clock App

The data from Project Clock App can be synchronized with any of our Windows time tracking software: Project Clock, Employee Project Clock or Timesheets. The synchronization is a two or three-step process.

In the first optional step, all Clients, Projects and Tasks from the Windows software are copied to an intermediary database on our server. For this reason synchronization should always be started from the Windows software in order to update all Clients, Projects and Tasks. Then any Project Clock App time records on the server will be copied down to the Windows software and then deleted on the server. To perform the synchronization process from the Windows software, select File | Synch with App from the main menu.

In the second step, all the time records from Project Clock App are copied into the intermediary database on our server. The time records on Project Clock App are then deleted. Finally, the Projects, Tasks and Client lists on Project Clock App are replaced by those on intermediary database. To perform the synchronization process from Project Clock App click the Sync Data item on the main screen.

In the third step, any Project Clock App time records on the server will be copied down to the Windows software and then deleted on the server. To perform the second synchronization process from the Windows software, select File | Synch with App from the main menu.

Your first sync should be initiated from the Windows edition of Project Clock, Employee Project Clock or Timesheets. You must be an existing customer of our Windows software in order to synchronize data. If you get a message that you are not authorized for synchronization, send us an email and your synchronization account will be setup. The first time you sync from Project Clock App, you will be asked for your registration key number. You can find the registration number in the registration email. If you did not get a registration number in the registration email, send us an email.

You will also be asked for a login ID to use. You must enter the exact same login ID in which time is entered under in the desktop software. You can check the Time History table in the Data Manager to find your login ID. If you make a mistake entering either your registration number or login ID you can change these settings in the Options screen.




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