On launching Project Clock App the following screen should appear:
Project Clock App for an iOS device (iPhone, iPad, iPod) can be purchased on iTunes. Project Clock App can be purchased for an Android device can be purchased on Google Play.
Before entering time with Project Clock App you should enter any projects, tasks and clients you wish to charge time to. See the section Adding and Editing Project Clock App data on how do do this.
On launching Project Clock App the following screen should appear:
This screen consists of a menu with five sections:
To start charging time for a project select the Project Timer item on the main menu. The following screen will appear:
To start charging time for a project select the Project as well as the Task by using the pull-down lists. Press the In button to start timing. Enter any comments about the current time charge record at any time before pressing the Out button. Pressing the Out button will stop charging time to the selected project. You may also manually enter a start time and then punch out by pressing the Out button.
You can add hours quickly by using the Time Entry screen. To access this screen simply press the Time Entry option on the main menu. The following screen should appear:
This screen is a timesheet for the selected day. To change to another day click the Date field to bring up a date selector. the timesheet grid will update to show the time entered on this new day.
To edit an existing hour entry simply click that entry in the timesheet. To add a new hour entry click the blue timesheet header. The following screen will appear:
To add or edit Project Clock App data choose the Data Manager option from the main menu and then select the table that you would like to edit. For example, to edit the Project database choose Projects from the menu. The following screen should appear:
Notice there are several database navigation button at the top of the Data Manager screen. Here is a description of all of them:
To edit an existing record, move to the record you wish to edit, make the changes and then press the ~ button to save the changed record.
To add a new record press the + button. This will bring up an empty record. Enter values into the fields and press the ~ button to save the changes. Note that if there are no records in a database you will see a blank record. In this case you can't just enter information in the fields and then save the record. You still must press the + button to add a record and them the ~ button to save it.
To run reports choose Reports from the main screen menu. The following screen should appear:
The Report Selector
The report selector allows you to select a report to view. It consists of a list of all the available reports.
Filters
The report filters allow you to limit the amount of data seen on the reports. See below for a description of the different filters.
Date Filter
Used to limit reports to a user-defined time period. The time period defaults to the current week but can be changed to any time period.
Client Filter
Select a client to show only time charged to that client.
Project Filter
Select a project to show only time charged to that project.
Task Filter
Select a task to show only time charged to that task.
The data from Project Clock App can be synchronized with any of our Windows time tracking software: Project Clock, Employee Project Clock or Timesheets. The synchronization is a two or three-step process.
In the first optional step, all Clients, Projects and Tasks from the Windows software are copied to an intermediary database on our server. For this reason synchronization should always be started from the Windows software in order to update all Clients, Projects and Tasks. Then any Project Clock App time records on the server will be copied down to the Windows software and then deleted on the server. To perform the synchronization process from the Windows software, select File | Synch with App from the main menu.
In the second step, all the time records from Project Clock App are copied into the intermediary database on our server. The time records on Project Clock App are then deleted. Finally, the Projects, Tasks and Client lists on Project Clock App are replaced by those on intermediary database. To perform the synchronization process from Project Clock App click the Sync Data item on the main screen.
In the third step, any Project Clock App time records on the server will be copied down to the Windows software and then deleted on the server. To perform the second synchronization process from the Windows software, select File | Synch with App from the main menu.
Your first sync should be initiated from the Windows edition of Project Clock, Employee Project Clock or Timesheets. You must be an existing customer of our Windows software in order to synchronize data. If you get a message that you are not authorized for synchronization, send us an email and your synchronization account will be setup. The first time you sync from Project Clock App, you will be asked for your registration key number. You can find the registration number in the registration email. If you did not get a registration number in the registration email, send us an email.
You will also be asked for a login ID to use. You must enter the exact same login ID in which time is entered under in the desktop software. You can check the Time History table in the Data Manager to find your login ID. If you make a mistake entering either your registration number or login ID you can change these settings in the Options screen.
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