Managing Data

The Data Manager screen allows viewing of all Pro Schedule data. All lookup data such as people, clients and categories can be edited from the Tools menu on the main screen. All other data can be edited in the Data Manager table tabs. Note that the data in the detail tab grid cannot be edited. To bring up the Data Manager screen click Data Manager from the Tools menu item. Alternatively you can click the Data Manager button on the top of the screen. The following screen should pop up:

data manager screen

The default Data Manager screen is used to access all the database table used in Pro Schedule.

Editing Table Data

All the database tables used in Pro Schedule show up at the top. You can click a table to see the data entry form for that table. For example, here we clicked on the Bookings table tab:

bookings data entry

The Data navigator Bar

The bar of icons above the table list is the data navigator. The data navigator is for navigating the records of the current table. The first button |< will move to the first record of the current table. The second button < will move to the previous record. The third button > will move to the next record. The fifth button >| will move to the last record. The + button will add a new record. The - button will delete the current record. The button with the disk will save changes made to the current record. The last button refreshes the current table to show the latest changes made to it.

To add a new record press the + button on the data navigator bar. A blank record field will appear. Enter data in the fields and press the check mark on the data navigator bar. This saves the record changes. 

Note that due to the limitations of web applications the Data Manager in Pro Schedule Web is very difficult to use. If you can, it is better to use the Data Manager of the Standard or Client/Server editions. Pro Schedule Standard or Client/Server can be setup to access the data from Pro Schedule Web.