Many people love the simplicity of our scheduling software, Pro Schedule for scheduling appointments and Meeting Manager for scheduling meeting rooms or resources. The Windows editions of this software is easy for just about anyone to install and use. The problem is that more and more people need to access schedule information on their phone when out of the office.
Our Web editions: Pro Schedule Web and Meeting Manager Web can be accessed from a phone’s web browser but these applications can be tricky to setup and maintain for smaller organizations without an in house IT department. A very affordable alternative is to use the HTML calendar export feature.
Often organizations have just one person managing a schedule for appointments or rooms and resources. Many other people however, need to view this schedule but don’t need to add to or modify the schedule. A very affordable solution for this scenario is to use the HTML calendar export feature.
The first step required is to have a website setup where you can easily manage web pages or posts. One extremely popular and easy to use website management system is WordPress. Once you have WordPress setup on your site you can create a special page where you will maintain your schedule.
From Pro Schedule or Meeting Manager view the schedule you want to share and choose View | Schedule HTML Report from the main menu. This will create a web page version of your schedule. Save this file somewhere and you will then be asked if you want to open it. Say yes and the schedule will appear in your browser. Press Ctrl+A to select the entire schedule and then Ctrl+C to copy it. Go back to your WordPress page and press Ctrl+V to paste the schedule. Save it. Now you have a web page with the current schedule your people on the road can easily view on their phone or workstation without requiring expensive software licenses.
A common request we get from customers is how to put the calendar from our scheduling software on their websites. Most customers that ask this question simply want a static page that people can view but not change. Our Pro Schedule and Meeting Manager event scheduling software both do have web editions but using this software provides another layer of expense and maintenance. A simpler cheaper way is to use a static HTML representation of the schedule.
All our Windows scheduling software can save the currently viewed schedule to an HTML file. This includes: Pro Schedule, Meeting Manager, Class Scheduler and Employee Scheduler. To save the current schedule view to an HTML file chose View | Schedule HTML Report from the main menu. You will be prompted to save the HTML. After saving this file you can upload it to your web site.
Continually saving your schedule and uploading it to your website is very time consuming. To save time you could use a program like the free Core Ftp to create a batch file to upload it directly to your site.
How To Use Core FTP To Upload File With a Single Click
- First download Core Ftp free here and install.
- Create a site profile in Core Ftp by choosing Sites | Site Manager from the menu. Click New Site and enter the FTP details for your server.
- Create a batch file with any text editor like Notepad. It must end in the extension .bat.
- Enter something like the following text in this batch file:
“C:\Program Files\CoreFTP\coreftp.exe” -O -site MySiteProfile -u c:\myschedulefile.html -p /public_htm/mydirectory/
Change the path to coreftp.exe if it is different on your machine. Change MySiteProfile to the name of your site profile you created in Core Ftp. Change c:\myschedulefile.html to the path of the html file you saved from our software. Change /public_htm/mydirectory/ to the path on your web server where you want to access the file from.
- Save the .Bat file somewhere like on your Desktop and double click it whenever you want to upload.